Multiple Billing Formats
ComputerEase offers you a variety of flexible billing options.
• Progress Billing – You can create standard AIA invoices or use customer-specific billing formats. ComputerEase allows you to easily prepare and send pencil copies of invoices for pre-approval, before creating the final, formal billing.
• Unit Billing – Units complete can be entered manually or flow directly from job costing to streamline the unit billing process. The unit billing information then flows back to job costing to produce up-to-date unit reports.
• Time and Materials – Time and material invoices are the most flexible, allowing you to select what data fields you want to include. Pricing is automatically pulled from your system for these invoices. You can bill for purchase orders even before they have been invoiced, improving your cash flow.
• Custom – For custom invoices, just type in a description of the billing and the percent or amount you want to bill. These invoices can also include other information related to the job, such as prior billings and retainage.
The Receivables Center allows you to manage all of your accounts receivable (AR) functions from one central location. The Receivables Center includes a number of valuable accounting reports and also highlights the top five past due customers to help you focus your collections efforts.
All the paperwork that clutters your desk, such as collection conversations, can be added as notes to corresponding invoices. Anyone researching the status of a particular invoice can easily access the notes to determine whether the customer has been contacted, if the payment has been mailed and so forth.
The built-in e-mail feature allows you to e-mail completed invoices so that you can clear up any questions and get preliminary approval before sending the formal invoice. This procedure can significantly speed up the payment process.
There’s no longer a need to waste manhours creating journal entries on individual invoices to rebill for unpaid retainage amounts when the job is complete. There’s no losing track of unbilled retainage.
The ComputerEase Retainage Report lets you know exactly where you are at with your retainage at all times. Also, because ComputerEase allocates retainage amounts appropriately, your accounting information reflects your true earnings for any given time period and your cash flow accurately reflects the actual amount coming in from your clients.